How to Use a Payroll Service Provider




Payroll Service providers are a major transaction for small businesses – an estimated 41% of US businesses use them.

Protection of the employer’s cash flow

The Payroll Service provided by payment service providers range from payroll processing to the protection of the employer’s cash flow. Salary treatment includes gross wages of employees, deductions and net wages; printed payment checks (for employees who do not choose a direct deposit); preparing salary reports for management; and prepare tax returns. PSP provides valuable knowledge for employers who cannot develop it independently.

PSPs, which support the movement of employers ‘money, are responsible for paying taxes on employees’ salaries and paying net wages to employees. Professional organizations of employers go further and ask employers to hire the employer and rent it to their former employer. OPE assumes responsibility for the payment of employees’ net wages and all benefits, as well as the financing of all benefits.

Problem with Payroll Service provided

The problem is that the PSP, which supports the employer’s money, cannot be used for the purpose for which it is intended. Employees must receive their net salary because they will certainly be heard if they are not. But tax authorities are not at the door of the PSP, which requires the transfer of social charges. PSP directors may divert funds for Payroll Service taxes, perhaps later by covering them with other amounts deductible from employee salaries.

Tax authorities may require the payment of taxes on wages. When they do, the employer may have to pay taxes a second time. Even the employer using the PEO should not avoid this, as the tax authorities may regard the prospective tenant as the actual employer of the employees.

In the infamous Southeast Michigan state case, PSP Simplified Employment Systems executives seized tens of millions of tax dollars to work with their clients.

Salary of Payroll Service provider

The employer should never allow the Payroll Service provider to pay his salary. The employer must maintain the custody of payrolls, fund a bank account, make direct deposits into employees’ bank accounts, issue payment checks to employees who do not choose a direct deposit option and pay all costs social. If the employer does not prepare his tax returns, he should review the statements prepared by the SPP, coordinate them with his books, sign them and file them.

When receiving bank statements from the payroll account, the employer must coordinate with his books, immediately notifying the custodian bank of any falsified or altered check. Under the law of most states, a client may not have a custodian bank charged with a falsified or altered check unless the client informs the bank of the assignment “within a reasonable period of time not exceeding 30 days” after the customer has received the report from the bank.


Thus, the calculation of gross wages and the retention of workers, the printing of payment checks, the preparation of payment reports and the preparation of taxes are the appropriate use of the SPP. But the employer should never allow the PSP to pay his salary. For more detail visit our blog: